Department:  Procurement

Reporting to:  Supply Chain Manager

Location:  Lancashire

Salary:   £40-45k (neg) plus benefits

Summary:  To plan and manage the regional and project level buying activity to ensure value for money, high levels of service and compliance with procedures and professional best practice. Experience of construction and/or process industries would be advantageous

Job Specification
Manage the requisition to purchase process in the Company’s Enterprise Management Information System ensuring compliance with Company processes, policies and procedure
Manage the purchasing of regional and project material and plant requirements and certain sub-contract services including the selection of suppliers, negotiation of supply contracts, service standards and claims ensuring fully compliant and timely orders are in place to meet business needs and objectives
Measure and report on the financial results of orders against budgets
Manage a small team of buyers and assistants
Establish a structured process for supporting the regional proposals and estimating teams on bids and operational teams on projects
Manage the preparation and maintenance of regional procurement plans & schedules to assist in the identification of cost saving opportunities
Manage the establishment, maintenance and effective communication of an approved supplier list for each Region, including Client frameworks and Best in Class agreements
Ensure the effective use of the Company supplier approval and performance measurement system
Resolve supplier performance issues and disputes
Develop relationships with key suppliers to drive costs out of the supply chain
Ensure proactive support of Client/Alliance/JV procurement initiatives including attendance at collaborative workshops and buying forums as required
Ensure standard purchasing induction programme given to all new staff
Ensure all examples of best practice and added value by the department are captured and recorded regularly
Set up and manage regular meetings with Project Managers and other key stakeholders to ensure project procurement needs are consistently met

Attend and contribute to our client’s monthly Supply Chain Management and where appropriate, Regional Management meetings

Advise on current market trends.

Monitoring & Reporting
Measure effectiveness of the purchasing function against tender allowances
Monitoring use of end Client & our client’s Supplier Framework agreements
Monitoring current pricing trends to enable the formulation of accurate tenders
Monitoring of future customer requirements

Training
Advising on development needs for current and future roles required within the department

Other
Communicating and liaising with other departments, partnering Companies and Clients.

Personnel

To be able to work and operate in a team environment

QA

Ensure compliance with Company QA procedures
Ensure that latest QA requirements are communicated to Suppliers and Sub-Contractors

H & S/Environmental

Implementation of the Company sustainable procurement policy
Ensure a safe working environment
Ensure that the latest H & S regulations and legislation are communicated to Suppliers and Sub-Contractors
Reduce waste to a minimum

Financial

Work within the constraints of the departmental budget
To assist with delivery of the supply chain strategy and to contribute to the Company’s growth and profitability.

Working Conditions
Office based
Travelling to site, suppliers and other group companies within the U.K

Contacts
All levels of staff, from Managing Director to administrative staff within the Company, Clients’ Staff, Suppliers, Sub-Contractors and other Framework Partners.

 
PERSON SPECIFICATION

Knowledge/Experience
At least 5 years management or senior level experience of Purchasing or Supply Chain Management within Construction/Engineering/Process or similar Industry
Excellent negotiation skills
Good communicator at all levels.
Good knowledge of Commercial law and Contract Conditions

Education/Qualifications
Member of C.I.P.S.

Skills
Written contractual communication, Verbal communication
Computer literate
Commercial awareness
Organisational
Coaching
Financial skills
Leadership
Team building
Negotiation
Delegation
Presentation

Disposition
Self-starter
Enthusiastic
Articulate
Approachable
Assertive
Attention to detail
Innovator

KEY PERFORMANCE OBJECTIVES

Financial

Maintain budgets in line with forecasts/budget

Customer

Provide an efficient and friendly service at all times
Develop a closer working relationship with all our clients and Partners

Internal Business Processes

Maintain and develop the Purchasing Modules within the Company’s Business systems.

Learning and Development

Continually self develop and develop others within the team